What is Tools Tracker?

Tools Tracker is an app for managing tools, equipment, locations, employees and QR-code based usage history.

Who uses Tools Tracker?

It is built for construction crews, workshops, service companies, field teams and businesses that share tools between employees.

Is Tools Tracker free?

Yes. Tools Tracker has a free plan for starting a tool inventory with QR codes, locations and usage history.

Free tool tracking for real teams

Know where every tool is — and who has it.

Scan QR codes, transfer equipment between people, organize warehouses and run inventory checks from any phone.

Download → How to Use Tools Tracker

✓Unlimited tools and materials ✓iOS & Android ✓No subscriptions

Tools TrackerReal-time

Inventory updated

128Tools

3Locations

12Groups

TL-2837 Transfer complete Found · Good condition

AJAlex

→

MKMike

⇄Transfer completeAlex → Mike · Cordless drill

✓Inventory updated128 / 128 tools

Designed for

Construction teams Workshops Warehouses Field service Home collections

QR-firstFind any tool in seconds

unlimited toolsTools, materials and locations

Real-timeTransfers and usage history

$0no monthly or annual payment

New capabilities

Warehouses and material stock are now built into Tools Tracker.

Keep reusable tools and consumable materials under control in one system, from receipt to the final write-off.

New · Warehouses

See everything stored at every location.

Create warehouses, job sites, rooms or service vans and move tools directly between people and locations.

Separate tools and materials at each warehouse
Give employees controlled access to a location
Search, filter, inventory and review movement history

Tools Tracker warehouse with tools, materials and access controls — Actual interface

New · Material stock

Track quantities, not just material cards.

One material can have separate balances with a worker and at several warehouses, each with its own available and reserved quantity.

Receive, write off and correct material quantities
Transfer only part of a balance to a person or warehouse
See total, available and reserved stock with a full history

Tools Tracker material balance and partial transfer interface — Actual interface

The complete workflow

From handover to inventory — one clear system.

Every person, tool and storage location gets a simple digital record that stays current as work moves.

01 · Transfer

Hand tools over with accountability

Confirm who gives, who receives and when the transfer happened. Every movement remains in the history.

02 · Groups

Share equipment with the right team

Create groups for a project, company or crew and give everyone access to the tools they actually use.

03 · Locations

Organize sites, rooms and warehouses

See exactly where each tool belongs and move stock between locations without losing the trail.

04 · Inventory

Finish inventory checks in minutes

Scan items, mark found or missing equipment and instantly share a clean result with the whole team.

Built for daily work

Less searching. Fewer losses. Better decisions.

A focused system for teams that need control without complicated enterprise software.

☷

History

See every assignment, transfer, return and status change in one chronological record.

AJAlex transferred the drillTo Mike · Warehouse A09:42

MKMike accepted the toolTransfer confirmed09:44

TTInventory status updatedFound · Good condition14:18

⌗

QR codes for quick scanning and lookup

Generate, print and attach a unique code to every item for instant search and updates.

⌖

Stock status

Understand what is available at every location before work starts.

♙

Roles & permissions

Keep admins in control while workers get a fast, focused experience.

AdminManagerWorker

♢

Notifications

Get notified about transfers, missing tools and maintenance.

Transfer awaiting confirmationInventory completed

↗ Industry exampleSee how a small repair company manages tools, materials and workers View workflow → ⇄ Product workflowSee every way to transfer tools and divisible materials Explore transfers →

Start in minutes

A simple workflow anyone can follow.

Add a tool, attach its QR label and let the team work. No lengthy implementation.

Add Tool

Come up with a name, write a description, add a serial number. Take several photos. The application will generate a QR code

＋

Print and scan

Put the code on the tool or case. Scan it to open the correct item immediately.

⌗

Transfer and track

Assign the item to a person, group or location and keep a reliable history as it moves.

⇄

Everything in Tools Tracker is free.

Add tools, create QR codes, track who has each item, manage locations and share tools with your team without subscriptions or paid tiers.

✓Unlimited tools and materials ✓Locations, namespaces and team access ✓QR codes for quick scanning and lookup ✓Usage history and ownership tracking ✓Tool handover between people and teams ✓No card required

Free Plan

$0 / forever

no monthly or annual payment.

Start managing your devices today

Articles

Tools Tracker Blog

Practical guides about QR code tool tracking, equipment inventory, team accountability, and mobile workflows for construction crews, workshops, and service teams.